JOB TITLE: Human Resources Manager STATUS: Full Time
LOCATION: Enugu, Nigeria Country Office
REPORTS TO: Deputy Country Director
LINE MANAGES: HR Officer
The Human Resources & Administration (HR&A) Manager will lead, direct and manage the day-to-day Human Resources and Administrative activities for the
Nigeria Country office and sub-offices. The HR&A Manager will provide oversight and guidance to the development and monitoring of processes related to recruitment and retention, compliance, and experience, compensation, benefits, training and development; as well as oversee administrative functions. The HR&A will provide startegic guidance to the office.
Job Responsibilities
Review job advertisements prior to posting, screen CVs, conduct telephone screenings, coordinate interview teams, participate in interviewing candidates and ensure that documentation is collected and recorded/filed.
Oversee all labor engagement for the country office and manage the new hire orientation process
Annually review the Employee Handbook recommending amendments that may be needed due to changes in local conditions or labour laws
Manage timesheets for office, ensuring timely submission, approval, accuracy, and filing, oversee the employee leave administration, and coordinate with Finance Manager in the preparation of monthly Payroll
Monitor compensation administration ensuring internal equity & compliance.
Advise Country Director on appropriate staffing levels and assist in budget preparation, facilitate job analysis and update job descriptions
Review employee final payments for accuracy and compliance with labor laws recruitment.
Ensure smooth running of all administrative functions in the country offices.
Job Qualifications:
Master’s Degree in human resources or related discipline, or equivalent combination of education plus minimum of 7 years experience in the field of human resources.
Must be familiar with country specific laws and regulations governing Human Resources in Nigeria
Ability to work with managers to assess complex issues pragmatically
Ability to define problems, establishes facts, analyze situations and make decisions
Strong interpersonal communication skills, excellent written English skills
Ability to interact with and lead employees at various levels
Strong understanding of confidentiality as it relates to Human Resources
Proficient in MS Office, including Word, Excel and Outlook
The position is based in Enugu, only candidates outside Enugu and willing to relocate to Enugu need to apply.
JOB TITLE: ACCOUNTANT
GRADE: 5
LOCATION: Enugu Nigeria Country Office
JOB TITLE OF SUPERVISOR: FINANCE MANAGER
JOB TITLES OF PERSONS SUPERVISED: Finance Assistant/Cashier
PURPOSE
Ensure accurate, complete and timely accounting and accounting control procedures for the Nigeria country office, in accordance with organizational regulations and professional standards. Assist the Finance Manager. The Finance Officer is a member of the Senior Management Team.
Job Responsibilities
Daily booking of all approved transactions and reconciliation of cash and bank balances using double entry bookkeeping system.
Ensure that all expenses include the necessary supporting documentation and are properly coded and authorized.
Manage the office cash in safe and reconcile daily.
Reconcile general ledger accounts; provide fully reconciled reports detailing income, expenditure and cash/bank reconciliations.
Maintain an efficient, proper and transparent financial filing system of all documents relating to finance,
Resolve accounting discrepancies.
Analyze and verify fiscal records, accounting records, financial statements and other financial reports to assess accuracy, completeness and conformance to reporting and procedural standards.
Ensure the timely and accurate preparation and recording of monthly Sponsorship funds, in close coordination with Life skills & Sponsorship team.
Coordinate with HR Officer in the preparation of employee Payroll and payments to contractors and casual laborers, ensuring compliance with local tax and labor regulations.
Ensure the monthly payroll allocation entries are properly calculated, coded, and entered appropriately into accounting ‘System, including review and approval of allocations to specific grants and projects.
Oversee the timely submission, approval, accuracy, and filing of employee Timesheets.
Ensure the timely clearing of all advances (official and personal) and report any issues to the Finance Manager
Ensure the timely and accurate remittance of statutory tax payments to State government authorities.
Facilitate banking transactions and receipt of monthly statements, Participate in the quarterly and fiscal year-end closing inventory of assets and program supplies/materials, in collaboration with the logistics Officer.
Assist the Finance Manager during month-end and fiscal year-end closings and preparation of reports to HQ.
Explain billing invoices and accounting policies to staff, vendors and clients.
Prepare audit schedules in preparation of internal and external audits.
Assist the Finance Manager in the preparation, review and monitoring of budgets.
Assist the Finance Manager in preparation of financial reports to HQ and donors. .
Directly supervise the Finance Assistant/Cashier
oversee daily work and attendance and conduct regular performance reviews and appraisals in accordance with WfWl Performance Management Framework.
Oversee the Finance Department during leave or absence of Finance Manager.
Job Qualifications:
At least a Bachelor’s Degree in Accounting, Finance, Business Administration or related discipline (Professional certificate holding Is an added advantage)
At least three (3) years relevant work experience, preferably with a NGO.
Strong quantitative and analytical skills.
Initiative, excellent organization ability, with attention to details
Self-directing, reliable and responsible
Strong computer skills and proficiency in MS Office applications; experience with Quickbooks accounting software is an added advantage.
Fluency in spoken and Written English is required;
Local language is an added advantage.
Discretion with sensitive materials and a strong understanding of confidentiality.
How to Apply:
All interested candidates should submit the following application materials: updated CV, cover letter and 3 professional references. Send application to: nigeriajobs@womenforwomen.org
Please put Finance Officer in the Subject line.
Deadline: 20th August, 2012.
Note: Due to urgency of the recruitment. Applications will be short-listed on a regular basis and we may offer the positions before the closing date.
Only short listed applicants will be invited to interview.
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